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Administrative Assistant IV- Peripheral Interventions Job

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Date: Feb 7, 2019

Location: Maple Grove, MN, US, 55311

Company: Boston Scientific

Additional Locations: (n/a)

 

 

Purpose and Passion • Comprehensive Benefits • Life-Work Integration • Community • Career Growth

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.

 

The Administrative Assistant IV- Peripheral Interventions (PI)  position is a highly visible role and will provide critical administrative support for senior level management and teams within PI Finance.

 

Key Responsibilities:

  • Performs general administrative duties for executive that may include coordinating meetings/calendar management, expense reporting, invoice reconciliation, ordering/maintaining supplies, arranging travel and major functional meetings.
  • Acts as a conduit of communication internally to and from Senior Leadership.
  • Serves as a point of contact for internal and external stakeholders. Contacts are frequent within and outside the organization and involve obtaining or providing information on matters of critical importance to the organization and usually are of a sensitive/confidential nature.
  • Answers complex functional questions that typically require a combination of sound judgment and often additional research and follow-up.
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information. Confidential information typically consists of non-public company sensitive information (e.g. acquisitions, business strategies, financial data).
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.  Several times per year, will organize group meetings (e.g., Business Development meetings with external parties, All-Hands Finance team meetings, Annual Operating Plan meetings with Executive Committee members, etc.) which will involve careful planning and organization.
  • May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
  • Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
  • Ad hoc projects as required.

 

 

Basic Qualifications:

  • HS diploma or equivalent, Associate’s or Bachelor’s degree preferred.
  • 5-7+ years of related work experience supporting senior level leadership.
  • Proven experience in providing administrative support to a senior executives in a fast-paced organization, including handling of sensitive or confidential information.
  • Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
  • Previous administrative assistant experience supporting multiple team members with event coordination, travel and expenses.
  • Strong proficiency in MS Word, Excel & PowerPoint
  • Strong sense of responsibility and urgency as well as attention to detail.
  • Strong customer-service orientation and professional demeanor.
  • Highest ethical standards.  Discretion and sound judgment when dealing with confidential and/or sensitive information. 

 

 

 

About us

As a global medical technology leader for more than 35 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.

 

Boston Scientific is an Equal Opportunity Employer – Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Disability, Veteran

 

Requisition ID: 443046

 


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