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Executive Assistant -Healthcare Solutions & Partnerships- EMEA Job

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Date: May 13, 2019

Location: Voisins le Bretonneux, MZ, PL

Company: Boston Scientific

Location: Warsaw


Purpose Statement
Your primary focus will be to provide complex coordination and administrative support for the leadership team.  You wil be expected to work under limited supervision with general instructions given on new assignments. You will also assist the team by coordinating EMEA wide team events & initiatives. This includes administrative support to the head of HS&P EMEA.


Key Responsibilities

  • Performs a variety of general personnel/clerical tasks in such areas as employee records, benefits, education/training, employment, compensation, and data entry.
  • Support with educational events in coordinating all the logistics and travel on site to ensure all is happening accordingly to plan 
  • Maintains both manual and automated records, collects and compiles sensitive and confidential statistics and prepares reports and analysis.
  • Serves as a point of contact for our customers.  Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
  • Answers complex functional questions that may require additional research and follow-up.
  • Viewed as key functional resource.
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.  May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
  • Makes decisions using independent judgment under only general guidelines.
  • Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
  • Confidential information typically consists of company/division/employee sensitive information (i.e. employee data base).
  • Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
  • Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.
  • As interface to Customers and Sales Representative has direct responsibility to facilitate, share documents and process to identify, notify and ensure any complaint or problem are addressed, thereby demonstrating high commitment to Quality in all interactions and behaviors. 
  • Act as needed to support and facilitate any field corrective action related his/her scope. 
  • Support appropriate process and submission of Donation and Sponsorship to legal department.
  • Validates that all products and advertisement have been through the appropriate approval processes, prior to sharing or publishing. ( LAR, etc.).


Profile Requirements
In order to be successful in this role you should ideally demonstrate:

  • A Bachelor's degree and/or experience of working in a similar role
  • Strong Planning and Organization skills
  • Ability to work autonomously
  • Strong Verbal and written Communication- English Fluent and additional European languages will be valuable
  • Adaptability 
  • Creativity, proactivity and Solutions orientation
  • Ability to manage activities within a multi-tasking environment
  • Great attention to detail
  • Familiarity with the MS Office suite
  • Great communication skills and team spirit
  • Some flexibility to travel
  • A caring mindset


This position will be based in our Warsaw hub. Closing Date: 7th January 2019.

Does this sound like you? Do not hesitate to apply now!



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