Apply now »

Administrative Assistant IV, Legal

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

Remote Eligible:  Hybrid
Onsite Location(s): 

Arden Hills, MN, US, 55112


Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.


About the role: 
This is an exciting opportunity for a self-motivated, proactive candidate to work on a great team with a collaborative culture. This candidate will support at least 1 VP and the larger Intellectual Property Legal team. The team is responsible for the procurement, licensing and maintenance of BSC’s intellectual property rights. The preferred work mode for this position is hybrid (on-site 2 or 3 days a week) at the BSC campus in Arden Hills, MN.


Your responsibilities will include:
⦁    Performs general administrative duties that may include calendar management, coordinating meetings/appointments (in person and virtually), booking conference rooms and proactively identifying and resolving calendar conflicts.
⦁    Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines.  Several times per year, will organize group meetings (e.g., monthly staff meetings, off-site meetings, various recurring meetings, etc.) which will involve careful planning and organization
⦁    Completing administrative tasks such as photocopying, typing, faxing, ordering/maintaining supplies, arranging travel, expense reports, preparing and/or sorting mail.  
⦁    Performing administrative and operational project work such as leading and managing administrative project for assigned attorneys to increase their effectiveness and efficiency, maintaining team knowledge resources.
⦁    Providing the necessary support to the intellectual property group, including technology sourcing, meeting logistics and onboarding support for new hires.
⦁    Providing support for notarization, legalization, DocuSign and archiving of legal documents, including coordinating review and approvals among the intellectual property group and other stakeholders.
⦁    Creating and managing matters in matters in matter management and e-billing tools under direction of intellectual property team members
⦁    Liaising with law firms and vendors to ensure adherence to outside counsel and billing guidelines, accurate and timely billing and payment.
⦁    Answers complex functional questions that typically require a combination of sound judgement and often additional research and follow-up.  
⦁    Makes decisions using independent judgment under only general guidelines.
⦁    Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
⦁    Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information. Confidential information typically consists of company/division sensitive information (i.e., acquisitions, business strategies, financial data, new product technology).
⦁    Ad hoc projects, as required.


Required qualifications: 
⦁    HS diploma or equivalent, Associate’s or Bachelor’s degree preferred.
⦁    4+ years of related work experience supporting VP or above level leadership.
⦁    Previous administrative assistant experience supporting multiple team members with travel and expenses, calendar support and event coordination.
⦁    Strong proficiency in MS Office (e.g. Outlook, Word, Excel, TEAMS & PowerPoint) 
⦁    Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.


Preferred qualifications: 
⦁    Proven experience in providing administrative support in a fast-paced organization, including handling of sensitive or confidential information.
⦁    Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
⦁    Strong sense of responsibility and urgency as well as attention to detail.
⦁    Strong customer-service orientation and professional demeanor.


Requisition ID: 539330


As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.


So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!


At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.


Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.


Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Nearest Major Market: Minneapolis

Job Segment: Intellectual Property, Compliance, Secretary, Procurement, Law, Legal, Administrative, Operations

Apply now »