Administrative Assistant IV

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.       

About the role: 

The Administrative Assistant IV will provide complex administrative support for three executive leaders across IT along with site activity coordination across their teams. This role requires the ability to handle multiple calendars and executive level support in three large functions for dynamic leaders. 

Work mode:  

At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model, requiring employees to be in our Arden Hills, MN office at least three days per week. 

Visa Sponsorship: 

Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position. 

Relocation Assistance: 

Relocation assistance is not available for this position at this time. 

Your responsibilities will include:  

• Performing administrative duties that include coordinating meetings, coordinating travel, arranging large team gatherings, partnering with other Administrative Assistants to align schedules across functions.  

• Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments. 

• Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations. 

• Serving as a point of contact for customers/vendors. Contacts are frequent within and outside BSC organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature. 

• Making decisions using independent judgment under general guidelines. 

• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis. 

• Ability to handle multiple requests across calendars and scheduling needs of VPs and above. 

• Acts as an informed source of company policies and procedures by answering routine questions or routing inquiries to the appropriate personnel. 

• Orders office supplies and equipment and performs or arranges routine maintenance of basic office equipment. 

• May assist in establishing office policies and procedures and coordinate special projects and department activities. 

• Collaborates with Facilities team, including active participation on the MN IT Campus Council, involvement in space planning, and addressing general facility needs; also responsible for planning, coordinating, and executing employee engagement activities and events for Minnesota IT. 

Required qualifications:  

• High School Diploma or GED 

• 5+ years of administrative assistant experience 

• Strong problem-solving skills 

• Must excel in a highly collaborative environment 

• Proficient in Microsoft Office Suites, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint  

Preferred qualifications:  

• Bachelor’s Degree  

Requisition ID: 605689

Minimum Salary: $53768 

Maximum Salary: $91416 

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com--will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.