Meeting & Event Specialist III

Additional Location(s): US-MN-Arden Hills

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.                

About the role:

This proactive and detail-oriented role supports the development and execution of strategic meetings and events aligned with Boston Scientific objectives. This associate-level role will work in close collaboration with expert-level planners and have operational and administrative responsibilities, assisting with program development, production and execution. This role will help ensure all events meet high standards and provide support that enables smooth coordination with internal stakeholders, teams, and external HCP customers.

Your responsibilities will include: 

• Collaborate with expert-level planners to design and execute meetings and events that align with corporate goals and product strategies.  
• Apply industry best practices to produce events that follow established guidelines, using creativity and insight to enhance the attendee experience.  
• Lead specific event components as assigned and support all aspects of planning, from logistics to post-event evaluations.
• Partner with expert-level planners in coordinating with vendors to ensure high-quality, cost-effective event execution.  Provide feedback on vendor performance, helping drive continuous improvement.
• Support budget planning, tracking, and reporting, adhering to allocated budgets and identifying cost-saving opportunities.  
• Maintain a clear understanding of finance principles and industry trends as they apply to event budgets, offering recommendations for franchise budgets when appropriate.  
• Help evaluate event impact through metrics and feedback, contributing to the improvement of future programs.  
• Remain current on industry trends and practices, actively participating in relevant councils and training programs to enhance planning skills and expertise.
• Support event operations by maintaining documentation, schedules, and templates as needed.
• Assist with event logistics, communications, and post-event follow-ups as part of the overall planning process.

Required qualifications: 

• Bachelor’s degree in Communications, Marketing, Event Planning, or related field, or equivalent experience.
• 2-4 years of experience in meeting/event planning, preferably in a corporate or medical device industry setting.
• Strong organizational skills with the ability to manage multiple projects and deadlines effectively.
• Excellent communication skills, with the ability to support coordination with internal and external stakeholders.
• Proficiency in budgeting and cost management.
• Knowledge of event industry trends and best practices.
• Proficiency with Microsoft suite of tools required and event management software and tools is a plus.

Preferred qualifications: 

• Experience collaborating in a team environment.
• Strong vendor management support experience.
• Ability to adapt in a fast-paced, high-stakes environment and think on your feet.

Requisition ID: 597208

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran’s status, age, mental or physical disability, genetic information or any other protected class.

Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.