Executive Assistant - Weston/FL

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the Role

Boston Scientific is seeking an experienced Executive Administrator to provide high-level administrative, operational, and site management support to the LATAM President and selected members of the LATAM leadership team. This is a highly visible and trusted role requiring strong judgment, discretion, and the ability to manage multiple priorities in a dynamic, global environment.

In addition to executive support, this role serves as the primary point of contact for the Weston, FL office, with full responsibility for day-to-day office administration and coordination. The individual will ensure the Weston location operates efficiently and provides a professional, welcoming environment for employees, leaders, and visitors.

The successful candidate will be proactive, detail-oriented, highly collaborative, and comfortable working independently with limited supervision while managing confidential and sensitive information.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the LATAM President and designated leadership team members.
• Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings to ensure effective use of executive time.
• Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required.
• Prepare, submit, and track expense reports in accordance with company policies.
• Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions.
• Organize and manage large internal meetings, town halls, and videoconferences.
• Maintain distribution lists, organizational charts, and key administrative records for leaders and teams.
• Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion.
• Support onboarding of new leaders and key team members.
• Complete special projects and ad hoc assignments as required.

Weston, FL Office Administration & Site Management

• Own day-to-day management and administrative operations of the Weston office, ensuring a safe, organized, and efficient working environment.
• Coordinate office space needs, seating, conference rooms, and common areas.
• Manage office supplies, equipment, and related budgets; place and track orders as needed.
• Partner with Facilities, IT, Security, and external vendors to address site needs, maintenance issues, and service requests.
• Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location.
• Greet visitors and support executive and employee onsite experiences.
• Act as the local liaison to ensure alignment with corporate workplace standards and policies.

What We’re Looking For

Required Qualifications

• Bachelor’s Degree required.
• 5+ years of experience providing executive-level administrative support in a corporate, preferably global or matrixed, environment.
• Bilingual in Spanish and English required. Desirable Portuguese knowledge. The ideal candidate will have high proficiency in one language and willingness to further develop the other.

Core Competencies & Skills

• Demonstrated ability to handle highly confidential information with discretion and sound judgment.
• Exceptional organizational, administrative, and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to work independently, multitask, and prioritize in a fast-paced environment.
• High level of professionalism, customer orientation, and attention to detail.
• Ability to take initiative, anticipate needs, and drive projects to completion.
• Strong problem-solving and decision-making skills.
• Experience with budget tracking and vendor coordination.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Teams, SharePoint), AI and other administrative systems and tools.
• Ability to build effective working relationships with peers, leaders, and cross-functional partners.

This role is ideal for a motivated administrative professional who thrives in a high-impact position, enjoys managing both executive support and office operations, and takes pride in creating a well-run, engaging workplace environment.

Work Model : On site

Requisition ID: 622594

The anticipated annualized base amount or range for this full time position will be $62,800 to $91,100, plus variable compensation governed by the Sales Incentive Compensation Plan (which includes certain annual non-discretionary incentives based on predetermined objectives) as well as the value of core and optional benefits offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs.

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance testing requirements for safety-sensitive positions.  This role is deemed safety-sensitive and, as such, candidates will be subject to a drug test as a pre-employment requirement.  The goal of the drug testing is to increase workplace safety in compliance with the applicable law.