Administrative Assistant

Job Title:               Administrative Assistant  

Reporting to:        Director, Galway Operations Leadership Team

Closing Date:       3rd of May 2024

Job Purpose

As an Administrative Assistant, you will be providing daily support to Senior Leaders in the Organisation. This is a 12 Month Defined Term Position located at our Galway Site.

More than the opportunity of a lifetime......the opportunity to improve lives 

For more than 30 years, Boston Scientific has advanced the practice of less-invasive medicine.  The Company's products help physicians and other medical professionals improve their patients' quality of life by providing alternatives to surgery.  Since 1994, employees in Galway have been at the forefront of some of these truly innovative medical device designs and manufacturing. 

Due to continued expansion of our operations, we are seeking applications from a suitably qualified and experienced Administrative Assistant (Defined Term, 12months)

Responsibilities

• Performs general administrative duties including but not limited to; coordinating meetings/appointments, coordinating visits/events, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail/emails, taking notes, updating systems.
• Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
• Answers complex functional questions that may require additional research and follow-up.
• Viewed as key functional resource.
• Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
• Makes decisions using independent judgment under only general guidelines.
• Translates thoughts into documents (PowerPoint presentations, excel, etc.). Ensures documents are logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Deals effectively with competing priorities and multiple stakeholders.

Requirements

• Qualification in Business, Office administration or similar (Min level 6 NFQ 120 credits)
• 3yrs+ experience in a similar role with a focus on executive level assistance
• Strong MS office skills (Outlook, PowerPoint, Excel, Word, Teams)
• Proficient in tools and technology that enable effective Hybrid and Virtual meetings
• Strong communication and presentation skills

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer. If you require any arrangements during the recruitment process, please let us know.