Administrative Assistant III, R&D

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.       

About the role:

This valued team member will be responsible for administrative support within the Interventional Oncology & Embolization R&D and Program Management organization. We are looking for a professional who works under limited supervision with general instructions given on new assignments, enjoys a fast-paced environment, and loves to collaborate across the team and organization. This team member will support a team of approximately 200 employees with direct support for 2 VPs and approx. 8 Directors.

At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week.

Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.

Key Responsibilities:

• Performs general administrative duties that include coordinating meetings/calendar management, expense reporting, purchase orders & invoice reconciliation, ordering/maintaining supplies, catering, arranging travel and organizing major functional meetings internally or externally.
• Supports and fosters a positive team culture with coordinating team building activities, social events and a collaborative office environment
• Supports broader IO&E R&D/PMO team in generation of purchase orders, myBuy activities, p-card purchases & reconciliation and other financial activities.
• Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines.  Several times per year, will support the organization of group meetings (e.g., staff meetings, Town Halls, various recurring meetings, etc.) which will involve careful planning and organization.
• Acts as a conduit of communication internally to and from Senior Leadership.
• Serves as a point of contact for employees within the function.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
• Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the leader is informed always of scheduled commitments; resolves calendar conflicts proactively.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Responsible for maintaining onboarding documentation and supports the onboarding process for new hires.
• Responsible for maintaining organizational charts and organizing announcements for new hires and promotions.
• Responsible for coordinating franchise and business planning meetings; establishing and communicating the agenda; maintaining the meeting invite and storing and distributing meeting materials
• Collaborate with other administrative assistants on divisional wide meetings and initiatives

Required Qualifications:

• High School or equivalent
• 3-5 years administrative assistant experience supporting multiple team members
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams

Preferred Qualification:

• Experience in supporting senior level leaders
• Proficient in expense reporting software (Concur) and travel booking solutions
• Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
• Attention to detail and well organized.
• Self-starter – ability to take on new less-defined tasks
• Strong sense of responsibility and urgency as well as ability to solve problems independently.
• Strong customer-service orientation and professional demeanor.
• Strong collaboration skills
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.      

 Requisition ID: 596625

Minimum Salary: $46176 

Maximum Salary: $78520 

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com--will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements.

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.