Administrative Assistant III

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.       

As an Administrative Assistant III within the Interventional Cardiology & Vascular Therapies R&D and Program Management organization you will be responsible for administrative support. We are looking for a professional who works under limited supervision with general instructions given on new assignments, enjoys a fast-paced environment, and loves to collaborate across the team and organization. This team member will support a team of approximately 200 employees with direct support for 1 VP and 6 Directors. 

Work model, sponsorship, relocation:
At Boston Scientific, we value collaboration and synergy. This role follows an onsite work model requiring employees to be in our local office at least four to five days per week. Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Relocation assistance is not available for this position at this time.

Your responsibilities include:

Event & Meeting Planning

• Plan, organize, and execute large functional gatherings and events, managing all logistics and vendor timelines from start to finish.
• Schedule and coordinate a wide range of meetings, such as staff meetings, Town Halls, planning sessions, and recurring leadership meetings.
• Manage logistics including agendas, materials preparation, slide organization, attendance tracking, meeting minutes, and action-item follow‑up.
• Support site‑level leadership engagement activities, creating a welcoming and engaging environment for employees.

Administrative & Executive Support

• Perform a full range of administrative duties, including scheduling and coordinating meetings, managing calendars, arranging domestic and international travel, greeting visitors, organizing functional meetings, and processing expense reports.
• Proactively identify and resolve scheduling conflicts, prioritize meetings, and ensure leaders are always aware of commitments.
• Maintain confidentiality when handling sensitive employee or organizational information.

Stakeholder & Customer Engagement

• Engage with internal stakeholders and external individuals of significance to the organization, using tact, professionalism, persuasion, and negotiation skills.

Communication & Documentation

• Act as a primary conduit for communication to and from senior leadership, supporting clear and consistent messaging internally.
• Prepare, edit, and improve documents, presentations, letters, and memos—translating complex or technical information into clear, accurate, professional materials.

Project & Initiative Support

• Anticipate needs, coordinate projects and assignments, and manage schedules to meet deadlines.
• Support various initiative components such as developing timelines, preparing status reports, coordinating large events, processing invoices, managing vendor relationships, and overseeing deliverables.

Financial & Procurement Support

• Support financial processes including purchase orders, vendor invoices, p‑card purchases, myBuy activity, and reconciliation tasks.
• Secure vendor estimates and ensure vendor quality for events and initiatives.

Onboarding & Organizational Support

• Maintain onboarding documentation and support the onboarding of new hires, including senior‑level staff.
• Manage organizational charts and assist with announcements for new hires and promotions.
• Serve as a knowledgeable resource for company policies and procedures, routing inquiries as needed.

Required Qualifications:

• Previous administrative assistant experience (minimum 3+ years) supporting multiple team members
• Experience in supporting senior level leaders
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
• Essential that applicants are skilled and enjoy event planning and execution
• Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization
• Attention to detail and well organized

Preferred qualifications:

• Self-starter – ability to take on new less-defined tasks
• Strong sense of responsibility and urgency as well as ability to solve problems independently
• Strong customer-service orientation and professional demeanor
• Strong collaboration skills and easy to work with
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information

Requisition ID: 623835

Minimum Salary: $48984 

Maximum Salary: $83304 

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com—will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.