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Administrative Assistant IV

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

Remote Eligible:  Hybrid
Onsite Location(s): 

Maple Grove, MN, US, 55311

Additional Location(s): US-MN-Maple Grove; US-MN-Arden Hills; US-MN-Minneapolis

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

 

About the role

Boston Scientific is seeking an experienced Administrative Assistant to support the Cardiology Sales President. This role provides high-level administrative and project management support, including meeting and calendar management, coordination of travel itineraries in addition to other administrative projects and tasks.  The work will be highly confidential in nature and will cover a diverse scope of activities. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization.

 

 Your responsibilities include:

  • Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive’s time.
  • Coordinate complex domestic travel arrangements, including itineraries and agendas, directions, transportation, and lodging.
  • Accurately prepare and process expense reports.
  • Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics.
  • Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items.
  • Maintain organizational charts for sales organization and their teams.
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.
  • Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing.
  • Acts as a conduit of communication to and from Sr. Leadership.
  • Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills.
  • Working closely with the HR and communications teams on leadership messaging and engagements 
  • May be responsible for various components of initiatives to include:
    • Developing and adhering to timetables
    • Coordinating large meetings/events
    • Preparing status reports, records, and documents
    • Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality
    • Overseeing the execution of deliverables

 

What we're looking for:

Required Qualifications

  • High School Diploma or GED, Bachelor’s Degree preferred
  • 4+ years’ experience providing executive support in a corporate environment, preferably in a highly matrixed, global organization
  • Exceptional interpersonal skills, both written and verbal
  • Ability to maintain a high degree of confidentiality and discretion
  • Ability to take initiative and drive projects to completion
  • Demonstrate high levels of professionalism and customer orientation
  • Ability to work effectively and partner with peers
  • Exceptional administrative and organizational skills
  • Excellent problem-solving skills
  • Demonstrated ability to effectively utilize MS Office programs, including PowerPoint, Excel, Teams and SharePoint
  • Ability to work independently, multi-task, and prioritize daily workload

 

 

Requisition ID: 549436

 

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

 

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

 

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

 

Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

 

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.


Nearest Major Market: Minneapolis

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