Project Specialist

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.       

About the role:
The Project Specialist will support the WATCHMAN Marketing organization by providing operational, administrative, and project coordination support across multiple initiatives. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys balancing day-to-day administrative responsibilities with participation in high-impact special projects. The Project Specialist will work closely with marketing leaders, project owners, and cross-functional partners to ensure projects, processes, and communications run smoothly.

Work model, sponsorship, relocation:
At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our Maple Grove, MN office at least three days per week. Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Relocation assistance is not available for this position at this time.

Your responsibilities will include:

Administrative and operational support
● Provide administrative support to the VP of Marketing, including calendar management, meeting coordination, agenda preparation, follow-up documentation, travel planning, and expense management
● Support the team in purchase orders, invoices, contracts, and vendor documentation as needed
● Maintain organized records, shared drives, project documentation, and process materials
● Support onboarding, offboarding, and team communications within the Marketing organization
● Assist with preparation of presentations, reports, and internal communications, as requested

Project coordination and special projects
● Work closely with the marketing team to support HCP engagement activities, including meeting planning, contract requests, HCP documentation, and payment activities
● Coordinate small to medium-scale marketing projects or workstreams, ensuring timelines, deliverables, and dependencies are clearly tracked
● Support special projects such as product launches, campaigns, events, internal initiatives, or process improvement efforts
● Identify process gaps or inefficiencies and recommend improvements to enhance workflow and execution

Communication and stakeholder management
● Work closely with other administrative assistants on meeting or travel requests
● Serve as a point of contact for internal and external partners on assigned initiatives
● Facilitate cross-functional collaboration by coordinating meetings, sharing updates, and ensuring clarity on roles and responsibilities

Required qualifications:
● Bachelor’s degree in business, marketing, communications, or a related field (or equivalent experience)
● Minimum of 2 years' experience in an administrative, project coordination, or marketing support role
● Strong organizational and time management skills with the ability to manage multiple priorities
● Excellent written and verbal communication skills
● Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, SharePoint)
● High attention to detail with a proactive, solutions-oriented mindset

Preferred qualifications and competencies:
● Experience supporting a marketing, communications, or creative organization
● Experience working with budgets, vendors, and contracts
● Ability to work effectively with senior leaders and cross-functional teams
● Interest in marketing operations, project management, or program management career paths
● Organization and prioritization
● Accountability and follow-through
● Discretion and professionalism
● Collaboration and relationship building
● Adaptability in a dynamic environment

Requisition ID: 623141

Minimum Salary: $59900 

Maximum Salary: $113800 

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com—will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.