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Watchman Administrative Assistant Job

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Date: Apr 11, 2021

Location: Maple Grove, MN, US, 55311

Company: Boston Scientific

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Purpose and Passion • Comprehensive Benefits • Life-Work Integration • Community • Career Growth

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.


About this role:

Responsible for performing administrative and clerical duties for individual(s) in an organization in order to relieve them of administrative details.


Your responsibilities will include:

  • Composes and/or transcribes routine correspondence, letters, and memos.  May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.
  • Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.
  • Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
  • Assists in the contracting process and processes COSs following programs
  • Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
  • Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.  Processes expense reports.
  • Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
  • Maintains supply room and conducts packing/shipping for programs.  Orders literature and other program materials.
  • Coordinates logistics for smaller programs or events, ensuring that all parties involved are properly informed and contributing to assure program success.
  • Communicates with customers to coordinate logistics for their participation in Boston Scientific events (e.g. hotel, transportation, schedule).  Communicates with BSC management and sales representatives to coordinate their participation in programs.
  • Develops relationships with program faculty through the performance of job-related tasks to help foster positive relationships between Boston Scientific and clinicians.
  • Submits and tracks APPROVE/METIS submissions through completion
  • Prepares, processes, tracks, and files attendee reimbursement requests
  • Solicits program participant feedback and summarizes results to determine successes and potential areas of improvement.
  • Archives all documents and records relating to program management by maintaining secure files to ensure program/project information remains confidential and is available for future reference.
  • Prepares status reports by analyzing and compiling data, projections, and relevant information for submission to management to ensure that pertinent issues, changes, and updates are communicated.
  • Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
  • Experience with Sales Force.com software


 What we're looking for in you:

Minimum qualification

  • 3 Years with high school degree/equivalent, or an equivalent combination of education/work experience
  • Familiarity with or ability to be quickly trained on key systems including DocuSign, APPROVE/METIS, Concur, Cvent, Tableau, Microsoft Office, and videoconference software such as Teams/Skype/Zoom.

Preferred qualifications

  • Certification in assigned area preferred
  • Bachelor’s degree preferred but not required
  • Excellent customer-facing skills and business maturity to interface with important Boston Scientific customers
  • Organized, proactive, collaborative, and possess strong written and verbal communication skill



About us

As a global medical technology leader for more than 35 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.


Requisition ID: 473544


Nearest Major Market: Minneapolis

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