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Administrative Assistant IV

Work mode:  Onsite
Onsite Location(s): 

Marlborough, MA, US, 01752

Additional Locations: US-MA-Marlborough

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.


At Boston Scientific, our products and technologies are used to diagnose or treat a wide range of medical conditions. We continue to innovate in key areas and are extending our innovations into new geographies and high-growth adjacency markets. In the Endoscopy division, we provide advance technologies for diagnosing and treating diseases of the digestive system, airway and lungs. Medical Conditions we provide solutions for include: Malignant & Benign Tumors, Gastrointestinal Diseases, Pulmonary Diseases, Gastrointestinal Cancers and Abscesses. We are able to provide a number of solutions to patients that include: Balloon Dilation, Stenting, ERCP/Cholangioscopy, Biliary, Biopsy and Polypectomy, Hemostasis, Radio Frequency Ablation and Enteral Feeding.  We have a robust product line and pipeline, and we will continue to make an investment in Endoscopy treatments.



About the role:
The Administrative Assistant IV will provide complex administrative support for individuals and/or the department, and will be viewed as a key functional resource. This individual will under limited supervision with general instructions given on new assignments. They will perform mostly non-routine assignments requiring basic interpretation of established procedures. They will be capable of answering functional questions from internal customers; viewed as a key functional resource. They will anticipate and coordinate assignments during the year and organize own schedules, and that of others, to meet deadlines. Errors are difficult to detect and normally result in moderate expenditures to resolve.


Key Responsibilities:

Key responsibilities include:

  • Performing general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail. 
  • Applying thorough knowledge of business concepts, procedures and practices, and a complete understanding of fundamentals in a functional area, and working knowledge of other related disciplines.
  • Having in-depth expertise in company’s core hardware and software package (i.e. creating formulas and macros and working with multiple worksheets in Excel; producing advanced screen shows in PowerPoint; inserting graphics, charts and tables in Word; creating forms, queries and reports in Access)
  • Applying strong business writing, proofreading and editing skills when compiling powerpoint presentations or other requested files
  • Serving as a point of contact for customers.  Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
  • Answering complex functional questions that may require additional research and follow-up.
  • Anticipating and coordinating projects/assignments, organizes own schedules, and that of others, to meet deadlines.  May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
  • Making decisions using independent judgment under only general guidelines.
  • Translating thoughts into documents (letters/memos/presentations, etc.) using existing material; ensuring the document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
  • Managing work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.

What we're looking for in you:

5+ years of administrative assistant experience

Highly motivated with an action-oriented mindset

Exceptionally strong collaboration required.


Requisition ID: 579797


As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.





So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

Nearest Major Market: Boston

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