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Assistant III, Administrative Job

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Date: Apr 2, 2021

Location: Marlborough, MA, US, 01752

Company: Boston Scientific

Primary Location: [[filter2]]
Additional Locations: (n/a)
Requisition ID: 477264




Primary focus is providing complex administrative support for the Boston Scientific Franchise Marketing teams. Works under limited supervision with general instructions given on new assignments.


You responsibilities include:

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.

•Responsible for supporting new team members with their on-boarding including ordering equipment needed, creating updated organizational charts, HQ acclimation, etc.

•Support customer focused meetings that occur with the marketing team as needed.

•Answers complex functional questions that may require additional research and follow-up.

•Viewed as key functional resource that will over time be the coordinator of our franchise leadership teams.

•Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.  May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.

•Makes decisions using independent judgment under only general guidelines.

•Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.

•Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.

•Confidential information typically consists of company/division sensitive information (i.e. new product technology).

  • Partner with other administrative staff to share best practices and ensure consistency
  • Complete expense management processes for select marketing team members.


Quality System Requirements

In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures. For those individuals that supervise others, the following statements are applicable:

•Assures that appropriate resources (personnel, tools, etc.) are maintained in order to assure Quality System compliance and adherence to the BSC Quality Policy.

•Establishes and promotes a work environment that supports the Quality Policy and Quality System.


What we're looking for:

•Typical minimum education and experience required is a Two-year AA degree and 4 years of related experience.

•In-depth expertise in company’s core hardware and software package (i.e. creating formulas and macros and working with multiple worksheets in Excel; producing advanced screen shows in PowerPoint; inserting graphics, charts and tables in Word; creating forms, queries and reports in Access).

•Complete understanding of the administrative and departmental/technical aspects of the job and their practical applications to problems and situations.


Boston Scientific is an Equal Opportunity Employer.


Posting Notes: [[filter2]]||(n/a)||Marketing & Communications||[[mfield2]]

Nearest Major Market: Boston

Job Segment: Administrative Assistant, Secretary, Communications, Marketing Communications, Administrative, Research, Marketing