Admin Assistant

Work mode: Onsite

Onsite Location(s):

Penang, MY

Purpose Statement:

Responsible for performing administrative and clerical duties for individual(s) in an organization in order to relieve them of administrative details.

Job Responsibilities:

Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.

Maintains alphabetical, numerical or subject filing systems.

Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.

Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.

Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.

Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.

Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.

Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.

Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.

May assist in establishing office policies and procedures, and coordinate special projects and department activities.

Job Requirements:

Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related field.
Minimum 3–5 years of experience in executive administration or executive support roles.Strong experience in managing complex calendars, meeting schedules, and resolving scheduling conflicts.
Experience coordinating domestic and international travel arrangements, including flights, hotels, and transportation.Proficient in preparing, editing, and formatting presentations, spreadsheets, reports, correspondence, and meeting materials.Strong organizational, multitasking, and time management skills.
Excellent verbal and written communication skills.
High level of professionalism, discretion, and confidentiality.
Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel, and Word).
Ability to work independently, prioritize tasks, and support senior leaders in a fast-paced environment.

About Us

As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.