Administrative Assistant

Purpose Statement:

Primary focus is providing moderately complex administrative support for individuals and/or department. Works under general supervision and receives detailed instructions only for new assignments.

Key Responsibilities:

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
• Serves as a point of contact for stakeholders.Contacts are typically with individuals within own organization and occasionally with contacts outside own organization and involve obtaining or providing information requiring some explanation or interpretation.
• Answers questions related to established policies and procedures.  Directs people to the appropriate resource.
• Leadership travel arrangements and co-ordination with the travel desk
• Arranging team dinners, monthly meetings, booking conference rooms etc. Travel & Food arrangements for visitors as instructed by leadership.
• Managing outlook calendars, schedules for executives.
• Contributing actively into all site ERGs and events.
• Receives, check and arranges documents for approval and records. Maintains tracker and works cross functionally to ensure compliance and process integrity.
• Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
• Creates and types of routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).
• Achievement of Boston Scientific Quality goals and do the mandatory e-learning courses.
• Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.

Quality System Requirements:

In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.

Job Scope and Leveling Guidelines:

Functional Knowledge:

• Requires expanded conceptual and technical and/or functional knowledge in own job function.
• Essential Skill set to perform the job- Proficiency in Microsoft office- Excel, PowerPoint and Word. Proficiency in spoken and written English.

Business Expertise:

• Demonstrates working knowledge of business and industry practices and company processes to accomplish own work.

Leadership:

• No supervisory responsibility; accountable for own contributions and meeting objectives.

Problem Solving:

• Uses and exercises judgment to solve problems in straightforward situations and determine appropriate action/solutions.
• Works under general direction from more senior level roles/manager.

Impact:

• Impacts quality of own work and the work of others on the team; works within guidelines and policies.

Interactions (and Communications):

• Explains factual information of limited complexity to others in straightforward situations
• Organizes, presents and explains data/ information, primarily to internal audiences

Requisition ID: 603170

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!