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Assistant II, Administrative Job

Remote Eligible:  Hybrid
Onsite Locations(s): 

Quincy, MA, US

Additional Locations:  N/A

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

 

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

 

About this role:
The Administrative Assistant II position is a highly visible role that provides critical administrative support for the Global Logistics leadership team.
 
Your responsibilities will include:

  • Creates memos, letters, presentations, spreadsheets, etc.
  • Maintains Organization Chart(s) for Quincy site leadership as well as Global Logistics Leadership.  Ensures it is updated as changes are made. 
  • Drafts routine correspondence for Vice President and his/her staff.  Recommend and discuss appropriate format according to department practice. Proofread for accuracy and distribute through appropriate methods.
  • General administrative duties including: Maintain department and confidential filing systems, schedule and organize internal and external meetings, provide staff general department information, make travel arrangements, and maintain calendars, distribution lists, phone lists etc
  • Maintain appropriate supplies in shared areas (conference rooms, copy rooms, supply closets, break rooms etc).  Ensure all common areas are neat and free of clutter.
  • Ensure all site posters, collateral is current and up to date.  Manage site display screens and messages.
  • Help maintain VP’s calendar.  Ensure meetings are canceled or moved as necessary.  Communicate cancelations when VP is out of office.
  • Make travel arrangements, schedule and organize any internal or external meetings. 
  • Purchasing assistance for BSC office supplies and misc. items.  Order supplies, reconcile cost centers, control purchasing card expenses and reconcile each month.
  • Support any functional or site meetings (internal or external), functions, events, tours, executive visits or patient/customer visits, audits, vendor visits etc.  Duties to include communication, catering, supplies, tickets etc.
  • Assist managing local benefit (Sam’s club, Commuter Check etc) and recognition programs as well as actively participate in DE&I activities.
  • Other duties as assigned.

 

What we're looking for in you:
Minimum Qualifications:

•     3-5 years Prior administrative experience required

•     Must be highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook)

•     Quickly adapts to new technology solutions and adheres to best practices.

•     Must be able to maintain the highest level of confidentiality

Preferred Qualifications

•           Demonstrated ability to handle multiple tasks simultaneously and work independently

•           Exceptional organizational and communication (written and verbal) skills required

•           Command of spelling, punctuation and grammar and proofreading- must be detailed oriented.

•           High level of interpersonal skills to interact with all levels of employees, vendors, visitors etc

 

Requisition ID: 515892

 

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

 

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

 

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

 

Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

 

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.


Nearest Major Market: Boston

Job Segment: Medical, Administrative Assistant, Secretary, Supply, Healthcare, Administrative, Operations

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