Meeting and Events Specialist II, Professional Education

Additional Location(s): US-CA-Valencia; US-MA-Marlborough; US-MN-Arden Hills

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.                

Purpose Statement:

This role will help plan, develop and execute educational programs and meetings for Health Care Providers (HCP) that are aligned with Professional Education and Neuromodulation Franchise goals and initiatives. This position will report to the Associate Director, Professional Education.

Key Responsibilities:

• Participates in the planning, development and implementation of Prof Ed meetings.
• Develops a basic understanding of the Neuromodulation products, therapies and business.
• Communicates proactively with internal and external customers to coordinate and manage expectations, timelines and logistics for their participation in the event.
• Provides direction to third party vendors to incorporate ideas, goals, and budget and to ensure vendor has clear concept of what is required for the final product.
• Manages all aspects of registration for courses including invitations, travel and hotel accommodations, rooming lists, and ticket distribution to ensure that logistics are effectively managed for all participants and faculty.
• Manages post program reconciliation of invoices and budget for compliance purposes and Sunshine Act reporting for senior leadership.
• Archives all documents and records pertaining to program management (e.g., research files, contracts, agreements, correspondence) by maintaining secure files to ensure program/project information remains confidential and is available for future reference.
• Tracks and maintains projects within identified budget, ensuring cost-saving measures where appropriate.
• Understands financial negotiations, contracting, vendor payments and accruals process.
• Partners with vendors to ensure that meetings & events meet expectations.
• Develops working relationships with HCPs and field personnel through scheduled meetings and other interactions.

Required Qualifications:

• Minimum Bachelor's degree required
• Minimum 2 years of clinical training experience or Med Device/Med Tech industry experience
• Weekend travel for HCP training events up to 40%

Preferred Qualifications:

• Awareness of Neuromodulation, pain management therapies, and clinical experience is preferred
• Experience with planning and managing large and small meetings and events
• Strong interpersonal skills to facilitate cross function collaboration
• Manage competing projects and deadlines with multiple teams and various stakeholders
• Independent responsibility for financial processes and documentation
• Compliance and regulatory process management and vendor negotiations
• The ability to effectively manage simultaneous priorities, projects, deadlines and communicate effectively, proactively with peers and leadership
• Demonstrated ability to work in a fast paced, competitive environment, with strong time management and organizational skills
• Must be able to lift and move large pieces of equipment (up to 50 lbs.)
   

Preferred Platform Skillsets:

• Microsoft Office 365 (namely Microsoft Excel, Microsoft Teams, Share Point)
• CVENT
• My Buy
• Engage HCP
• Adobe Platforms
• Zoom Management
• Concur
• Salesforce
• GMM
• BCD Travel

The expected annualized base pay range this full-time position working at this location will be from $59,300 - $112,400, plus annual bonus (subject to plan eligibility and other requirements) and the value of core and optional employee benefits being offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. At BSC, it is not typical for an individual to be hired near the bottom or top of the pay range. Boston Scientific considers various factors in determining actual compensation for this position at the expected location. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs. Actual compensation may be otherwise adjusted if the position is filled outside of the intended geographic location.

Requisition ID: 591143

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran’s status, age, mental or physical disability, genetic information or any other protected class.

Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.