Administrative Assistant II

Additional Location(s): US-MA-Marlborough

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.                

About the Role:

This role will support Boston Scientific’s Electrophysiology (EP) office in Waltham, including its Directors and site leadership team.  We are looking for a professional who works under limited supervision with general instructions, able to balance multiple tasks simultaneously, and collaborates well with others. A successful individual needs to be a self-starter, proactive and able to work in a fast-paced environment.

Responsibilities include:

• Provides support to the Waltham site as needed, including general office duties, inventory of office/shipping/kitchenette supplies, ensuring office is prepared for daily tasks, managing incoming packages and mail, and supporting the execution of site events and meetings.
• Provides support to Director of Systems of Engineering and Director of Software Engineering, to schedule staff meetings and manage travel and expense reports.
• Provides high-level access control to the site by monitoring entrances/exits, notifying personnel of visitor arrival, monitoring for the presence of unauthorized persons.
• Provides high-quality customer service and assistance to employees and visitors in a courteous and professional manner.
• Assist with team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, room configurations, and contributing to assure event success.
• Assist with outgoing domestic and international shipping requests and preparations.
• Assist with maintaining common area spaces such as lobbies, meeting rooms, wellness rooms, and the like.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational information by not disclosing confidential information.
• Works collaboratively with other support positions in and outside of EP R&D.
• Viewed as a key functional resource.

What We’re Looking For:

Required qualifications:

• Must be on-site five (5) days per week as support for the site
• 3+ years of administrative experience
• Must have excellent organizational and interpersonal skills
• Proficiency in Microsoft Suite such as Outlook, Teams, Word, Excel, PowerPoint, SharePoint. Bonus if familiar with Kronos and Concur.
• Comfortable working in a fast-paced, team-focused and evolving work environment
• Excellent verbal and written communication skills
• Excellent professional presence and customer service mindset

Preferred Qualifications:

• Ease in adapting to changing priorities
• Must operate with the highest level of integrity and professionalism at all times
• Ability to prioritize multiple assignments, and follow-up when appropriate
• Ability to work independently, but also partner as a team-player when needed
• Skillfully handle challenging situations while maintaining poise and a focused demeanor
• Demonstrates courage and a proactive problem solver

Requisition ID: 591081

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. 

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran’s status, age, mental or physical disability, genetic information or any other protected class.

Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.