Apply now »

Business Support Assistant EMEA (New Cardio division)

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

Remote Eligible:  Hybrid
Onsite Location(s): 

Warsaw, MZ, PL



Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.


Business Support Assistant EMEA

(New Cardio division)


Boston Scientific is looking for a brilliant talent, to join the newly created Business Support Central team. Our team provides administrative support to European Sales & Marketing organizations and is point of contact for the business, internal & external customers, agencies and other functions.

The candidate will have the opportunity to collaborate with high performing and fast-paced Sales and Marketing teams as well as with the Business Support colleagues on the daily basis, will attend the business meetings and get exposure to marketing and administrative processes. 


Your responsibilities will be:


  • Support in the organization of medical events such as webinars, advisory boards, congresses
    • Coordinating and administering internal documents flow required for HCP interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
    • Booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed
  • Personal Assistance (around 30% of the time) - assisting with activities entrusted by department Director that might include:
    • Travel & expense management: booking/changing travel, transport and accommodation for Commercial Director, concur and administrative work related to the expenses on behalf of Commercial Director
    • Meeting management: organization of meetings on behalf of Commercial Director: reservation, set up meeting room, catering, agenda, taking meeting notes
    • Calendar management support
  • Support to spend and budget tracking of the supported Marketing team
  • Purchase orders management and invoice handling (submitting requests received from sales and marketing teams)
  • Promotional, Educational, Sales Support and Training materials submission and tracking
  • Management of marketing materials & demo devices stored in an external warehouse
    • Arranging shipments at the request of sales teams
    • Monitoring stocks and supplementing any shortages in cooperation with the
  • Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
  • As part of a team, provides support and collaborate with Business Support members when needed
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner


Who are we looking for:


  • 1-3 years of experience in similar in service/support oriented role preferably in a medical device company
  • Ability to work within an international environment and in the matrix organization
  • Highly organized – time management and prioritization skills
  • High attention to detail
  • Self-starter with excellent interpersonal and communication skills, able to communicate efficiently with senior leadership and customers
  • Problem solving skill,
  • Able to work independently and be part of the team
  • Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
  • Fluent English language knowledge (written and spoken)
  • Digital tools knowledge will be valued


We offer:


  • Possibility of working from home - hybrid work mode
  • Private health care in Lux Med (VIP package)
  • Multisport card
  • Life insurance
  • Languages courses in the office
  • Well-designed & effective Trainings plans
  • Possibility to grow your career in a newly created organization within International company



Requisition ID: 533779


As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.


So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!


At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.


Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.


Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status.  Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment.  Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements.   As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Job Segment: Administrative Assistant, Medical Device, Warehouse, Cardiac, Contract Manager, Administrative, Healthcare, Manufacturing, Legal

Apply now »