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Business Support Assistant EMEA Job

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

Remote Eligible:  Hybrid
Onsite Location(s): 

Warsaw, PL

Additional Locations:  N/A

 

 

 

Boston Scientific transforms lives through innovative medical solutions that improve the health of more than 30 million patients around the world each year.

We’re at the forefront of the medical device industry – leading, evolving it to address unmet and emerging needs in healthcare.

Our culture powers our performance and we turn our shared vision into value with the contribution of our 36.000 colleagues around the world.

 

 

Business Support Assistant EMEA

 

( Event Coordinator Rhythm Management EMEA)

 

 

The primary focus is delivering a high level of service and superior customer satisfaction to European Sales & Marketing organizations. Point of contact for the business, internal & external customers, agencies and other functions. Assists by providing complex administrative and organizational support, working with autonomy, under limited supervision with general instructions given on new assignments, and always in compliance with internal policies, guidelines, and procedures. 

              

 

 

 

Your Responsibilities will include:

 

  • Organizing and coordinating international medical/scientific congresses and courses (booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts)
  • Partner with commercial colleagues, congress organizers and/or external agencies to understand the required actions for specific events
  • Coordinating internal documents flow required for HCP interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
  • Organizing, coordinating and participating in internal and external meetings and events
  • May collaborate with other Business Support team members on internal meetings and events if needed
  • PO and invoice handling
  • Support to spend and budget tracking
  • Perform general administrative & marketing activities: business-related files and Database maintenance, create routine documents (letters, reports, spreadsheets, presentations, etc.), order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
  • May assist annual Marketing Plan by providing data & previous year's information
  • Internal & External Audit support
  • Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
  • As part of a team, provides support and collaborates with Business Support members when needed
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

 

 

 

What are we looking for in you?

 

  • Up to 3 years of experience in a similar role in a service/ support-oriented role preferably in a medical device company
  • Experience in meetings and events planning & organization is a must  
  • Ability to work within an international environment and in the matrix organization
  • Highly organized – time management and prioritization skills
  • Self-starter with excellent interpersonal and communication skills, able to communicate efficiently with senior leadership and VIP customers (KOLs)
  • High attention to detail
  • Problem-solving skill,
  • Able to work independently and be part of the team
  • Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
  • Fluent English language knowledge (written and spoken), fluency in French  will be a strong asset
  • Digital tools knowledge will be valued
  • Travel for Congresses/Meetings (on-site support) – around 5%

 

 

What we can offer to you:

 

  • Possibility of working from home -  hybrid work mode
  • Private health care in Lux Med (VIP package)
  • Multisport card
  • Life insurance
  • Languages courses in the office
  • Well-designed & effective Training plans
  • Possibility to grow your career in a newly created organization within an International company
  • Internal events & charity actions

 

 

Learn more about our benefits here => Poland 

 

 

We consider each application with care. Send us your resume today!

 

 

We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

 

Requisition ID: 531923


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