Additional Locations:  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

TALENT COMMUNITY - Business Support Team (Junior, Mid, Senior levels)

Work mode:  Hybrid (2 days per week from the office)

Onsite Location:  Warsaw, Poland, Q22 building, Aleja Jana Pawła II 22

Join Boston Scientific's Talent Community and help us transform lives through innovative medical solutions that improve the health of more than 30 million patients around the world each year. We're at the forefront of the medical device industry, leading and evolving it to address unmet and emerging needs in healthcare.

TALENT COMMUNITY – Business Support Partner (Junior, Mid, Senior levels)

Please note – this is only an opportunity to join our Talent Community, it is not linked to a specific vacancy

Business Support Partner EMEA 

Primary focus of this role is delivering excellent service and superior customer satisfaction to European Marketing organization. Business Support Partner EMEA is responsible for partnering with EMEA Marketing team by providing complex administrative and organizational support to the business teams and to the international congresses and meetings with focus on RM Division. As the main point of contact for the business, internal & external customers, agencies and other functions, Business Support Partner is working with autonomy, under limited supervision with general instructions given on new assignments, always in compliance with internal policies, guidelines, and procedures. 

Key responsibilities:

• Coordinating internal documents flow required for HCP (Health Care Professionals) interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
• Lead organization and logistic arrangements for International events and European  trainings  & meetings (booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts).
• Partner with commercial colleagues, meetings/trainings organizers and/or external agencies to understand the required actions for specific events.
• May collaborate with other Business Support team members on internal meetings and events if needed.
• Attends selected events to ensure that details associated with participants, lodging, equipment needs, guest speakers and agendas are attended to and that problems are corrected.
• PO and invoice handling – payment and invoice status follow up.
• Support to spend and budget tracking.
• Perform general administrative & marketing activities: business-related files and database maintenance, order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
• May assist annual Marketing Plan by providing data & previous year information.
• Internal & External Audit support
• Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
• As part of a team, provides support and collaborate with Business Support members when needed.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.

Our Requirements:

• At least 1 year of experience in similar role in service/ support-oriented role preferably in a medical device company
• Experience in meetings and events planning & organization will be a plus.  
• Ability to work within an international environment and in the matrix organization.
• Highly organized – time management and prioritization skills
• Self-starter with excellent interpersonal and communication skills, able to communicate efficiently at all levels.
• High attention to detail
• Problem solving skill
• Able to work independently and be part of the team
• Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Fluent English language knowledge (written and spoken) as well as Polish
• Digital tools knowledge will be valued
• Travel for Events/Meetings (on-site support) – around 5%

We offer:

• Hybrid working mode – 3 days work from home

• Working in the international, innovative environment and highly innovative products
• Diverse culture with a focus on personal development and continuous improvement
• Well-designed & effective trainings plans
• Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
• Private health care in Lux Med (VIP package)
• Multisport card/Sport and Culture Card
• Lunch card
• Life insurance
• Languages courses
• Employee Assistance Program
• Employee Stock Purchase Plan - ESPP
• Internal events & charity actions

Requisition ID: 586625

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!