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Business Support Administrator with German

Boston Scientific's hybrid workplace includes remote and onsite roles. By applying to this position, you will have the opportunity to discuss your preferred working location with your Talent Acquisition Specialist.

Remote Eligible:  Hybrid
Onsite Location(s): 

Warsaw, PL




Boston Scientific transforms lives through innovative medical solutions that improve the health of more than 30 million patients around the world each year.

We’re at the forefront of the medical device industry – leading, evolving it to address unmet and emerging needs in healthcare.

Our culture powers our performance and we turn our shared vision into a value with the contribution of our 36.000 colleagues around the world.



Business Support Administrator with German



Starting your career with us gives you the opportunity to join a leader in the medical devices industry while having the opportunity to develop the experiences you need to grow both personally and professionally. Submit your application and take the first step towards a meaningful career.



About the role


The primary focus is delivering high level cross-divisional and cross-country service and superior customer satisfaction to Sales & Marketing organizations. Central team within the Center of Excellence serves as a point of contact for the business, internal customers, agencies and other functions by providing coordination, execution and administrative support in the assigned functional area, in order to relieve the sales teams of administrative details and to create efficiency, process consistency and alignment across Europe always in compliance with internal policies, guidelines and procedures. The role has no or limited interactions with HCPs.



Your Responsibilities will include:


  • Process Sales & Marketing Requests (IRFs) for Healthcare Professionals’ interactions, events, and activities. Keep close relation and communication with key stakeholders to provide the best possible service
  • Responsible for PO (Purchasse Order) and invoice handling
  • Performs various administrative activities as assigned and required like: travel-and expenses co-ordination, scheduling, coordinating meetings/appointments, updating business-related files, routine documents creation, coordinating logistics of the marketing materials.
  • Internal knowledge database maintenance
  • Reference contact person for selected countries' sales & Mkt teams and local PCO (Country MedTech Orgs, Preferred Vendors and conference organizers). Involve obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource.
  • Support to New Service Requests, collaborate on EMEA/Central or country related projects/assignments of broader scope
  • Manages various tasks at the same time to make sure agreed leadtimes and KPIs are met
  • Takes care of the overall process flow to make sure teams in collaboration follow agreed deadlines and procedures
  • Possess and develop compliance standard operating procedures to meet and comply with quality requirements, regulatory and compliance commitments.
  • Provides support/guidance, training within the Team and collaborate with Business Support team members when needed.
  • Develops documents and administrative procedures when needed
  • Proposes and implements process enhancements


What are we looking for in you?


  • Experience in a similar role in Shared Services/BPO or in the administrative department is preferred
  • Fluent English and German
  • Advanced level in the use of Microsoft Office (Outlook, PowerPoint, Word, Excel) & digital tools will be valued. Meeting and event, planning & organization, experience will be a plus. Confidentiality
  • Highly organized (prioritize and time management), Teamwork, customer service focus, oriented to results, good communication and interpersonal skills will be considered main general skills
  • Process-orientation and process improvement mindset


What we can offer to you:


  • Private health care in Lux Med (VIP package)
  • Multisport card
  • Life insurance
  • Languages courses in the office
  • Well-designed & effective Trainings plans
  • Possibility to grow your career in a newly created organization within an International company
  • Internal events & charity actions


Learn more about our benefits here => Poland 



We consider each application with care. Send us your resume today!



We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.



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