EMEA Travel and Expense (T&E) Intern - Warsaw

Work mode:

Onsite Location(s):

Warsaw, PL

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep understanding for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.

About the role: 

Supporting a variety of duties within the EMEA Travel & Expense (T&E) function, responsible for coordinating and supporting e-invoice distribution across EMEA, with a primary focus on KSeF (National e-Invoicing System) compliance in Poland and Peppol e-invoicing requirements in France. Collaborating with internal stakeholders to ensure compliant electronic invoice distribution, support implementation and process improvements, troubleshoot e-invoicing issues, and contribute to the rollout and ongoing support of e-invoicing solutions for other EMEA countries. Additionally, processing employee expense reports, ensuring compliance with company policies, resolving expense-related queries, and assisting with audits and month-end activities. The role involves daily monitoring of expense transactions, supporting employees via Service Now ticketing system and via phone, and maintaining accurate financial records. 

Your responsibilities include:

Supporting EMEA e-invoicing processes by ensuring KSeF and Peppol compliance, driving process improvements, resolving technical issues, and collaborating with cross-functional teams to implement and expand electronic invoicing solutions.

Reviewing and processing employee expense reports in line with company policies

Verifying receipts and ensuring compliance with T&E guidelines

Responding to employee queries in Service Now system and via phone

Supporting the resolution of queries related to expense submissions and reimbursements

Assisting with audit requests and ensuring proper documentation for T&E processes

Maintaining process documentation and supporting continuous improvement initiatives

Ensuring compliance with KPIs and SLAs as defined by GBS

Ensure all activities comply with legal requirements, ethical standards, and the Internal Quality Management System. 

The candidate will have the opportunity to gain insight into the Travel & Expense process and work with tools such as Concur, SAP, MS Office (Excel, Word), Service Now. 

Requirements: 

Student of Finance, Economics, or a related field is an advantage, but not required.

Proactive attitude

Strong verbal & written communication skills and focus on building relationships

Very good command in English, additional language capabilities are a plus

Self-motivated

We offer: 

Start date 1st of September

Working in an international environment

Friendly and supportive work atmosphere

Opportunity to grow and develop in a team of professionals

Inspirational colleagues & culture

A team-oriented company culture

International opportunities

Modern office in the center of Warsaw

We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.